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Adding an Event to Multiple Google Calendars

Updated instructions and screenshots on December 11, 2019.

I love Google Calendar 🗓, and I love the fact that I can have more than one calendar with my single Gmail account.

Of course there is the default calendar that comes with your Gmail address, but you can also add other calendars under the same Gmail account for a variety of reasons:

I hope the ideas for multiple calendars are starting to come to you.

Now comes the challenge: I want to create a calendar event, but I want it to appear on more than one calendar.

The steps below outline a process to allow an event to appear on more than one calendar. The steps involve creating a new calendar, getting the calendar’s ID, adding the new calendar as a Google Contact, and finally adding the new calendar/contact as an invitee to your event(s). I’ll use the Pets calendar idea as an example.


Create your new calendar in Google Calendar

Google Calendar Gear Icon and Settings screenshot

Google Calendar Create New Calendar screenshot

Google Calendar Create New Calendar View screenshot


Get your new calendar’s ID

Google Calendar Settings and Sharing screenshot


Add the new calendar as a Google Contact

To make it easier to reference this calendar in future events that you create, it’s best to add this calendar to your list of Google Contacts.

Google Apps Grid and Contacts screenshot

Google Contacts Create Contact screenshot

Google Contacts Create New Contact screenshot


Add your new calendar/contact to the list of event invitees

Now, when you create a new event in Google Calendar, you can add your new calendar/contact to the list of invitees.

Posted on 2016-01-22   #Calendar     #Google     #Productivity  






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